Here’s what a Company’s Exit, Resignation, Termination & Full & Final (F&F) Settlement Policy page should cover on the wiki:

1. Introduction to Exit Policies

• What it is: An overview of the processes and procedures for employees who are leaving the company, whether voluntarily (resignation) or involuntarily (termination).
• How to frame it: Provide a brief summary of the company’s approach to managing exits, ensuring a smooth transition for both the employee and the organization. Highlight the importance of following these guidelines for a professional and respectful separation.
• Example: “Our exit policies are designed to ensure that departures from the company, whether voluntary or involuntary, are handled with transparency, professionalism, and mutual respect.”

2. Resignation Policy

• What it is: Guidelines on how employees should formally resign from their positions.
• How to frame it: Outline the steps an employee needs to follow when submitting a resignation, including notice period requirements, how to submit a resignation letter, and what to expect during the process.
• Example: “Employees wishing to resign must submit a formal resignation letter to their manager and HR. A notice period of [X days] is required, during which the employee is expected to complete pending work and assist with knowledge transfer.”

3. Notice Period

• What it is: The company’s expectations for the notice period before an employee’s last working day.
• How to frame it: Specify the required notice period for resignation and termination, detailing if it varies by role or seniority level. Mention any circumstances where the notice period may be shortened or extended.
• Example: “The standard notice period is [X days] for most roles. For senior management positions, a notice period of [Y days] applies. In special cases, the notice period may be waived with mutual agreement between the employee and management.”

4. Termination Policy

• What it is: Procedures for involuntary termination initiated by the company, including reasons for termination and how the process is conducted.
• How to frame it: Clarify the circumstances that may lead to termination (e.g., performance issues, misconduct, redundancy) and describe the process for notifying the employee, conducting exit interviews, and finalizing paperwork.
• Example: “Termination may occur due to performance concerns, policy violations, or organizational restructuring. Employees will receive written notice, and HR will facilitate the exit process to ensure compliance with legal and company standards.”

5. Exit Process

• What it is: A step-by-step guide to the exit process, whether through resignation or termination.
• How to frame it: Provide details on what the employee and the company are responsible for during the exit process, including return of company assets, knowledge transfer, exit interviews, and communication to relevant departments (IT, finance, etc.).